Virtual Document Safe Storage

Virtual document safe storage is the process of converting physical files into electronic documents for storing, sharing and accessing. It can reduce the space needed for physical documents and improve security by locking specific parts of a file to specific users.

Online storage systems are especially useful for businesses that handle huge quantities of paper. Paper documents can be difficult to keep track of and secure without a comprehensive security systems and a heavy admin burdened checkout procedures, and are often more prone to being stolen or destroyed in a disaster like an fire. Electronic files, on the contrary hand, are easier to track and are less likely to be stolen, and far more resistant to damage.

Egnyte Governance Guide

A virtual document is an documentum object that has component files. Component files may be stored in different file formats. The logical arrangement of components is determined by the virtual document author. This order may differ from the logical order of files within an organization based on folders like a standard file-folder structure. If the logic of component files changes, the entire virtual document must be re-ordered to reflect the changes.

Although all businesses https://vdr-software.blog/whats-a-reverse-merger can benefit from an online document storage system. However, traditionally paper-centric organizations like accounting firms and law firms may find particularly substantial improvements in their productivity after using one. Secure online document systems will safeguard your data and keep your workflows flowing smoothly with the right controls.